Larnup
School Admin Guide / Timetable

Timetable

2 min readSchool Admin Guide
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Purpose

The Timetable module is where you build your school's master weekly schedule: how the day is divided into periods, and which teacher teaches which subject to which class in each of those periods. Once set up, this single timetable drives what teachers see as "my classes today," what parents see as their child's daily schedule, and what attendance and homework get logged against. It's one of the more involved setup tasks in Larnup, but it's usually a once-a-term job rather than something you touch daily.

When to Use

  • At the start of a new academic session or term, to build the timetable from scratch.
  • When a teacher's subject or class assignment changes mid-term.
  • When the school's period timings (bell schedule) change.
  • When a class needs a one-off substitution because a teacher is on leave.

How to Use

  1. Open Timetable from the Admin Panel.

  2. Before building the timetable, confirm your period structure is set up — the number of periods per day and their timings. This is usually managed as a separate Period Structure or Bell Schedule setting, and the timetable is built on top of it.

    Screenshot placeholder

    The Timetable setup screen showing a weekly grid of periods across days, with subject and teacher assigned in each cell.

  3. Select a class and section to build its timetable.

  4. For each period on each day, assign a subject and the teacher who will teach it. Larnup will flag a conflict if you try to assign a teacher who's already scheduled elsewhere in that same period.

  5. Repeat across all classes and sections until every class has a full weekly timetable.

  6. Once published, teachers see their own schedule in their app automatically — "my classes today" pulls directly from what you've set up here.

  7. For short-term changes, like a teacher's one-day absence, use Substitutions rather than editing the master timetable — this keeps the underlying schedule intact while covering the gap.

  8. Review the timetable periodically, especially after a teacher change, to make sure assignments are still accurate.

TipBuild the timetable for one class completely before moving to the next — it's easier to catch a teacher double-booking issue while you're still focused on the schedule you just built.
TipIf a teacher is being reassigned mid-term, update it here rather than asking the teacher to ignore old entries in their app — parents and teachers both see this timetable directly, so the record needs to reflect reality.
Common MistakeOverlapping a teacher into two classes in the same period is a common setup mistake — Larnup will usually flag the conflict, but always double-check when copying a timetable pattern across multiple sections.
Common MistakeEditing the master timetable for a single day's absence affects the schedule permanently — use Substitutions for one-off coverage instead, so the regular schedule isn't accidentally overwritten.