Larnup
School Admin Guide / Hostel

Hostel

2 min readSchool Admin Guide
On this page

Purpose

The Hostel module manages room allocation for boarding students. As School Admin, you set up the hostel's rooms with their capacity, then assign boarding students to specific rooms — keeping each room within its limit and giving you a clear picture of occupancy across the hostel at any time.

When to Use

  • At the start of the year, when boarding students are admitted and need a room assigned.
  • When a room reaches its capacity and you need to check availability elsewhere before allocating a new student.
  • When a student needs to be moved between rooms mid-year (roommate conflict, maintenance, request from a parent).
  • When checking overall hostel occupancy for planning or reporting purposes.

How to Use

  1. Open Hostel from the Admin dashboard and go to Rooms to set up the hostel's room list, if not already done — each room with its capacity.

  2. Go to Allocation and select a boarding student who doesn't yet have a room assigned.

    Screenshot placeholder

    The room allocation screen, showing available rooms with current occupancy against capacity.

  3. Choose an available room. Larnup only lets you assign a student to a room that has free capacity, so you won't accidentally overbook a room.

  4. To move a student to a different room, unassign them from their current room and allocate them to the new one — their room history is kept.

  5. Use the occupancy view to see, at a glance, which rooms are full, partially filled, or empty across the hostel.

TipKeep a few rooms intentionally under capacity at the start of the year — it gives you flexibility to handle mid-year room-change requests without a full reshuffle.
Common MistakeDon't allocate a room beyond its stated capacity even temporarily — update the room's capacity first if the room can genuinely hold more students, so occupancy figures stay accurate.