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School Admin Guide / Staff

Staff

1 min readSchool Admin Guide
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Purpose

The Staff module covers everyone at your school who isn't managed through the Teachers module — administrative staff, support staff, and other roles. It works much like Teachers: you add a profile, assign a department, and manage their details, but without class or subject assignments since staff here aren't teaching a class.

When to Use

  • When a new non-teaching staff member joins.
  • When staff details or department assignment need updating.
  • When a staff member leaves and their account needs to be deactivated.

How to Use

  1. Open Staff from the Admin Panel.

  2. Review the current staff list, or search for a specific person.

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    The Staff list showing name, department, and role for each staff member.

  3. To add a staff member, tap Add Staff, fill in their name, role, and contact details, and save.

  4. Assign them to a department from their profile — see Departments for how departments are organized.

  5. To update details, open their profile, edit the relevant fields, and save.

  6. When a staff member leaves, deactivate their account rather than deleting it, to preserve payroll and attendance history.

TipAssigning a role (like "Accountant" or "Receptionist") alongside the department makes staff much easier to find later, especially in larger schools.
Common MistakeDeactivating a staff account doesn't erase their payroll history — but do confirm any pending payroll for the month has been processed before deactivating, since a deactivated account may not appear in the current payroll run.